Body Corporate Services > Services > Secretariat & Administration > Development Administration

Development Administration

New Developments / Pre-completion

Our knowledgeable strata managers can work with developers to prepare meaningful budgets for inclusion in new building sales kits. Budgets enable sales teams to project approximate levies to prospective purchasers. The budget aims to show a true indication of the costs required to maintain the strata community title scheme at a level that will satisfy the owners corporation, in terms of asset protection and maintenance.

BCS strata managers are equipped to advise developers on draft content of applicable by-laws, strata/community management statements and body corporate certificates prior to registration.

Development Completion

To expedite smooth settlements, BCS undertakes the following duties for all developments:

  • Obtain insurance quotes, placing cover notes and insurance policies;
  • Preparation of state specific, change of owner documents (these are required by solicitors to settle on lots purchased);
  • Establish the books and records of the owners corporation including, but not limited to, the strata roll, minute book, correspondence file, insurance file, financial file, GST File, invoice file, work file and other statutory documents;
  • Convene the inaugural General Meeting of the owners corporation, with its purpose to adopt the common seal, ratify BCS appointment until the first Annual General Meeting, determine levies, confirm insurances and confirm registration of the strata scheme;
  • Attend to other administrative, secretarial, accounting and day to day matters of the owners corporation;
  • Payment of strata schemes invoices, strata roll and minute book maintenance;
  • Maintain correspondence; file, record and retain Section 118, 119 and 129 Notices;
  • Issue minutes of delegated performance, Common Seal, written and oral communication;
  • Convene and hold Annual General Meeting; Executive Committee Meetings; Extraordinary General Meetings
  • Preparation and distribution of notices;
  • Attendance at meetings;
  • Preparation and distribution of minutes;
  • Venue provision or venue booking for meetings;
  • Lodge claims;
  • Liaise with solicitors, engineers, contractors and the committee;
  • Route repairs, maintenance and replacement of owners corporation property;
  • Obtain quotations;
  • Liaise with property service professionals;
  • Arrange and execute contracts pursuant to the Home Building Act; and
  • Make annual inspections.

In schemes specific to New South Wales:

Obtain a common seal for the owners corporation and supervise its use in accordance with the Strata Schemes Management Act 1996.

Preparation of Section 109 Certificates (the certificates are required by solicitors to settle on lots purchased);

In schemes specific to Queensland:

Preparation of Section 162 and 163 Certificates (these certificates are required by solicitors to settle on lots purchased);

Record and retain Form 8 Certificates; and

Arrange and execute contracts pursuant to the Queensland Master Builders requirements.

In schemes specific to Victoria:

Preparation of Form 3 Certificates (these certificates are required by solicitors to settle on lots purchased);

Obtaining a common seal for the owners corporation and supervise its use in accordance with the Subdivision (Body Corporate) Regulations 2001; and

Record and retain Form 3 Certificates.